Ordering merchandise for an event: a simple timeline

10 November 2026 · 2 min read

Branded merchandise is one of the best ways to make an event memorable, but only if it arrives in time. Here’s a simple timeline to work back from your event date, so you’re not left worrying the week before.

Six weeks or more before: choose your products

Think about who’ll receive the items and what they’ll actually use. Useful products, like bags, bottles and notebooks, are kept and seen for much longer than novelty items. If you’re not sure, tell us about your event and your budget, and we’ll suggest a few options.

Four to five weeks before: get your quote and send your logo

Send us your quote basket with your logo. If you only have a JPG or PNG, we’ll let you know straight away whether it needs redrawing as vector artwork, which can take a day or two.

Three to four weeks before: approve your quote and proof

Once you approve your quote and pay, we send a free visual proof showing your logo on the product. Check it carefully: spelling, colours, size and position. Production starts as soon as you approve it.

Two to three weeks before: production

Most products take around 5 to 10 working days from proof approval, and each product page shows its own lead time. Some simple one-colour items can be quicker, and express options may be available if you’re short of time. Just ask.

The week before: delivery

Your order is dispatched and we send you tracking details. Delivery is in the courier’s hands at this point, so building in a few days’ buffer before your event is the best insurance.

Short on time?

It’s not always possible to plan six weeks ahead. If your event is sooner, get in touch with your date. We’ll tell you honestly what can arrive in time, and suggest products with the quickest turnaround.